The education you will receive at CLEAN PACIFIC is extremely beneficial, though you may need to validate to management your reasons for wanting to attend. You also may need to present management with the health and safety features in place in order to get approval to attend. CLEAN PACIFIC has compiled a justification toolkit that will help you with those needs. When speaking with management, stress the sessions you will attend, the types of people you will meet, and the companies you will visit in the exhibit hall. 

Here are a few ideas to include when compiling your request:Letter to Management: Compile a letter to management outlining the benefits of attending CLEAN PACIFIC. Here is a sample letter to use.

Conference Materials: Offer to share lessons-learned with your co-workers.  Bring home your conference materials and share your experience with your team. You will also have access to all sessions on-demand in our virtual portal after the event is over.

Conference Sessions: Highlight the conference sessions most applicable to your job. Bring the highlighted program to management to reinforce the value your attendance will bring to your company. You will also have access to all sessions on-demand in our virtual portal after the event is over.

Speaker Line-up:  CLEAN PACIFIC attracts key stakeholders to speak. You will have direct access to these industry experts since information sharing, question-answer sessions and networking are a vital part of the CLEAN PACIFIC experience. You can also reach out to any speakers in the virtual portal after the event is over.

Networking Opportunities: Interact with a group of emergency response and environmental professionals who share your same goals. Contacts you make through networking can be invaluable once you return to work and can provide insight in future endeavors at work for years to come. You will be able to continue the networking in our virtual platform after the event is over.

Attendee Certification: Customized certificates are available to verify conference attendance and session participation. These certificates may be included in personnel files to show training/education completion.

Exhibitor Line-Up: Between conference sessions, the education continues on the exhibit floor.  Exhibitors are there to learn about your day-to-day challenges and discuss solutions. Bring back potential solutions to management that can help your company’s role in spill prevention, response, and remediation.

Health and Safety: Download our health and safety PDF or present the following information:

The health and safety for our event attendees, exhibitors and sponsors is of the utmost concern and priority for CLEAN PACIFIC. In an effort to maintain the health and well-being of all at our events, we are committed to following the U.S. Travel Associations guidelines for business travel. We recognize that all events and venues are different, so we will update all of our participants on specific safety measures before we go onsite.

We’re working with the Hyatt Regency Lake Washington at Seattle’s Southport and our partners on an enhanced event hygiene protocol – going beyond health and safety “recommendations” to create an environment where you are safe to learn and connect with one another.

  • High traffic areas (such as handrails, escalators, door knobs, elevator buttons, etc.) will be disinfected by the hotel staff every two hours.
  • Hand sanitizer stations will be available throughout the event.
  • Masks are required (Seattle/Renton has issued a mask mandate in both indoor or outdoor spaces – read more here). Masks will be provided for any attendee who needs one.
  • Physical distancing stickers and signage will be available for attendees and exhibitors.
  • Conference sessions will be set to allow for proper physical distancing.
  • One-way aisles and dedicated entry/exit points will be used whenever possible.
  • Food and beverage services will be provided in a minimal contact way (i.e. no buffets, pre-packaged food is preferred and catering staff will be masked and gloved).


Cost-Saving Features: We understand that spending a day or two away from your job can be expensive, so we’ve worked to bring you savings wherever possible.

  • Group Discounts: If 3 or more from you company are interested in attending CLEAN PACIFIC, contact Jill Dean at 301-354-1618 to set up a discounted group registration package.
  • Hotel Discount: CLEAN PACIFIC attendees will receive discounted rates at the Hyatt Regency Lake Washington. Book your hotel room here.
  • Airline Discounts: CLEAN PACIFIC has secured discounts on airfare with participating airlines.  Visit our Travel page to learn more.


Sample Trip Report: Create a trip report after the conference. This report should discuss the sessions you have attended and how you will apply those concepts to your job. Once your supervisor sees how much you have learned during the week and how it can be applied in your facility, they will be more likely to send you to a conference again. Here is a sample trip report that may be used when presenting your request.

Co Hosted by

Alaska Dept. of Environmental Conservation

British Columbia Ministry of Environment

California Dept. of Fish and Wildlife

Hawaii State Department of Health

Oregon Department of Environmental Quality

Washington State Department of Ecology